Tag Archive | "reporting"

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OSHA Raises Penalties, Requires Injury/Illness Summaries

Posted on 24 January 2018 by cradmin

On January 2, civil penalties increased for workplace health and safety violations by 2 percent as per the Federal Civil Penalties Inflation Adjustment Act Improvements Act of 2015. This requires the U.S. Department of Labor to adjust penalties for inflation at the beginning of each year.

The new maximum penalties are as follows:

  • Willful and repeated violations – $129,336 per violation
  • Serious, other than serious and posting requirements – $12,934
  • Failure to abate violations – $12,934

Before 2015, the last penalty adjustments were made in 1990, and after the initial adjustment penalties grew by 78 percent. Each year thereafter, the increase has been determined by the inflation rate from the Consumer Price Index. States with their own occupational health and safety plans must meet or exceed the federal maximum penalties.

Illness/Injury Summaries

OSHA would also like to remind all affected employers that a copy of Form 300A summarizing work-related illnesses and injuries must be posted each year from February 1 to April 30. The form must be posted in a common area where employee notices are usually posted.

Businesses with 10 or fewer employees and employers in certain low-hazard industries are exempt. For more information contact federal OSHA or your state’s health and safety authority.

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OSHA Injury Tracking Application Launches August 1

Posted on 20 July 2017 by cradmin

Man working on laptopIn May 2016, the U.S. Occupational Safety & Health Administration (OSHA) finalized a rule by the title of Improve Tracking of Workplace Injuries and Illnesses, which requires certain employers to submit injury and illness data from Forms 300, 300A and 301 electronically.

In order to streamline this process, OSHA will be launching a website August 1, which includes the Injury Tracking Application (ITA) for submitting the required data. The only software requirement is a standard Internet browser, such as Internet Explorer, Chrome or Firefox.

The electronic reporting requirement is based on the size of each establishment, defined as a single physical location where services or operations are performed. For most industries, the size of a reporting establishment is 250 or more employees, but several high-risk industries, including construction and manufacturing, is 20 or more employees. However, these exceptions require only the electronic submission of Form 300A Summary of Work-Related Injuries and Illnesses.

This requirement became effective on January 1, 2017, and the original submission deadline was to be July 1, 2017. However, OSHA recently released a notice of proposed rulemaking to extend the deadline to December 1, 2017, which will allow affected businesses time to become familiar with the new, electronic system.

According to an OSHA press release, the process for submitting injury and illness data involves the following four simple steps:

  1. Create an establishment.
  2. Add summary data from Form 300A.
  3. Submit the data to OSHA through the website.
  4. Review the confirmation email to ensure the data is correct.

The website itself offers three options for the submission of data:

1. Enter it manually into a Web form.
2. Upload a CSV file for single or multiple establishments.
3. Interface a current automated recordkeeping system for electronic transmission.

For further information, to read a list of frequently asked questions or to request assistance, visit OSHA’s ITA webpage, and as always, check with your state OSHA agency or workplace safety authority for rules specific to your state.

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OSHA Recordkeeping and Reporting Requirements

Posted on 29 September 2016 by cradmin

recordkeeping-ruleOver the last couple of years, there has been so much talk among countertop professionals about OSHA’s new silica rule, that it is easy to forget all of the other regulations that must be followed under federal and state law. Although most regulations are directly aimed at keeping workers in the U.S. safe and healthy, several administrative rules are also in place, including recordkeeping requirements, which are set forth in Standard 29 CFR 1904.

Less than two short years ago, the recordkeeping rule only required employers to report work-related fatalities and hospitalizations invoicing three or more employees, but as of January 1, 2015, the reporting requires were expanded to include all of the following:

  • Work-related fatalities
  • All work-related hospitalizations regardless of the number of employees
  • Work-related losses of one or both eyes
  • Work-related amputations

Who Must Report Injuries and Fatalities?

Some employers mistakenly believe that they are not required to report workplace injuries and deaths because they are exempt from having to keep routine records of these unfortunate accidents. However, recordkeeping should not be confused with reporting. The new rule clearly states that “all employers under OSHA jurisdiction” must comply with federal or state injury-reporting requirements even if they are exempt from recordkeeping.

When Must Reports Be Submitted?

To comply with the rule, employers must report injuries and fatalities relatively quickly. If a fatality occurs within 30 days of a work-related accident/incident, it must be reported to OSHA within 8 hours of discovering it. For inpatient hospitalizations, losses of one or more eyes and amputations, employers have 24 hours to submit reports.

How to Report Worker Injuries and Fatalities

It is recommended that employee injuries and fatalities are reported by telephone to the nearest OSHA office. However, these offices are only open during standard business hours Monday through Friday. If reports must be submitted outside of this time, employers must call the 24-hour OSHA hotline at (800) 321-OSHA (6742).

This reporting system, however, is set to change January 1, 2017. After this date, most employers will no longer be able to submit reports over the phone. OSHA will have an electronic reporting system available on its website, and all reports will have to be entered in the computer. When these reports are entered, they are saved in OSHA’s database so that they can be compiled for later research on workplace hazards.

This rule includes additional provisions that are meant to encourage employees to report all accidents to their supervisors, and it prevents employers from retaliating against workers who report accidents.

The electronic reporting rule only affects employers that have been deemed to run businesses that pose significant safety and health risks to its workers, and countertop fabrication and construction are among such businesses. However, if the company has fewer than 20 employees, reports may still be made over the phone.

For further information on the OSHA recordkeeping and reporting rule, visit www.osha.gov/recordkeeping2014 or call the nearest OSHA office.

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